Rental booking software for equipment, vehicles and stays
A rental is not an appointment. Customers want a bike from Monday to Thursday or a flat for three nights, and you need to know how many you have left on those dates. Kadaleo books by the day or the night, on your website and in chat with the AI agent, and keeps bookings and payments on one customer record. It works for anything you rent out: equipment, vehicles, apartments and rooms, spaces.
Why Kadaleo for rentals
Dates, not time slots
Customers choose a start and an end date. Days count as calendar days; stays count nights, and the checkout day is free for the next guest.
Every unit counted
Say you have six bikes or two apartments. Each booking takes its units for its dates, and customers see how many are left before they ask.
The price works itself out
Rate × days × units, plus extras, minus your longer-rental discount, shown line by line before the customer books.
Paid the way you choose
Nothing up front, a prepayment or the full amount through Stripe, taken at booking or once you confirm the request.
Quotes in the chat
Asked "how much for Friday to Sunday?" in WhatsApp or Instagram, the agent answers with the price for those dates, in the customer's language, and creates the request.
Stays handled properly
Check-in and check-out times and a cleaning gap between guests, so a same-day turnover is offered only when it really fits.
How it works
Add what you rent
Type each item, anything from a kayak to a meeting room, and choose whether it is rented by the day or by the night.
Set units, price and minimum
How many you have, the price per day or night, and the shortest rental you accept.
Add extras and a longer-rental discount
Extras such as a helmet, a child seat or cleaning, charged per day or once. Customers pick how many they want. Add a percent off from a set number of days if you like.
Choose payment and write your terms
Connect Stripe, choose nothing, a prepayment or the full amount, and write one line of cancellation terms that customers see before they book.
Show it and let the agent answer
Each item gets a card on your site with its price, the minimum and how many are available. Switch on AI replies in the messaging channels you use.
What is included
A calendar that shows what is out
Every rental with its dates and units, so you see what is out and what comes back. Move dates or cancel from the booking.
Your units as resources
Bikes, cars, rooms or boards appear as resources you can see and manage on their own tab.
The customer behind each rental
Every request becomes a contact with messages, bookings and payments in one record.
Messages that name the dates
Confirmations, changes and cancellations name the rental dates, in the customer's language.
What it connects to
Stripe for prepayments and payment links, and your messaging accounts (WhatsApp, Instagram Direct, Facebook Messenger, Telegram and email) for the Inbox and the agent.
Honest notes and limits
- No security deposits or card holds. You can ask for a prepayment or the full amount.
- Refunds are not automatic: you make them in Stripe, and Kadaleo records them on the booking.
- Rentals are by the day or the night. Something rented by the hour is set up as an ordinary timed service.
- Guest registration and tourist tax for short stays are your duty; Kadaleo does not file them.
How it fits the rest of Kadaleo
- Online booking with payments for your business: Bookings and payments across all your services.
- AI customer agent for WhatsApp and Instagram: How the agent answers, quotes and hands over.
- AI website builder with online booking: The site your rental cards live on.
- How to take deposits and payment links: Prepayments and payment links, step by step.
Pricing
Kadaleo plans start from €49 per month + VAT. The trial needs no card, and your site and online booking stay online on the free plan after it. See pricing
Common questions
Can I rent out apartments or rooms?
Yes. Choose by the night when you add the item. Customers then pick check-in and check-out dates, and you set the times and the cleaning gap once.
Can one booking include several units?
Yes. A customer can book three bikes for the same dates, for example. Each unit is counted, and extras are chosen separately.
Does it sync with Airbnb or Booking.com?
No. Kadaleo has no channel manager. If an item is also listed elsewhere, block those dates in Kadaleo.
Can I add a booking for a customer myself?
Yes. Add it from the calendar with dates, units and extras. Kadaleo checks what is available the same way it does online.